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Blackbaud - The Financial Edge
Financial Edge NXT Automated Invoice Processing
Take the hard work out of invoice processing with EzeScan.
With advanced automated data capture and native integration with Financial Edge NXT, EzeScan delivers the fastest, most cost effective method available for you to ingest both hard copy and electronic invoices into your accounts payable workflow.
Our Financial Edge NXT integration enables you to:
- Process both scanned hard copy invoices and emailed invoice attachments
- Effortlessly capture invoice data values such as Invoice Number, Invoice Date, Purchase Order Number, Invoice Total, etc and upload this information seamlessly into Financial Edge NXT
- Save time with keyboard shortcuts when you access a drop down menu
- Automatically attach a PDF copy of invoices in FE NXT
- Batch Approve or Mark as pending - Multiple Invoices
- Capture invoice line item data using EzeScan’s optional LINES Module
- Scan or import as many invoices as you like, there are no volume restrictions when using EzeScan.
Scan / Import
Scan your invoices using EzeScan’s professional production batch scanning capabilities or import from a folder or direct from an email account. Save and reuse your scan job workflows including your digitisation standards and selected image enhancements. Numerous output image formats can be selected including TIF and text searchable PDF, PDF/A. EzeScan provides support for a large range of scanner hardware including multifunction devices. Scan and process as many invoices as you want without any volume based restrictions
With only one EzeScan job you can capture your selected invoice data values from all your vendor invoices without having to maintain multiple templates. Smart template technology allows EzeScan to automatically detect values from any location on your invoices. These values can be validated against Financial Edge NXT to ensure data integrity is maintained and exceptions are flagged.
Automate your invoice processing workflow with EzeScan. EzeScan provides scanning, image enhancement, data capture, validation and upload automation. All designed to limit the amount of user intervention and excessive manual processing.
EzeScan provides ‘out of the box’ native integration with Blackbaud’s Financial Edge NXT. With a highly configurable interface, EzeScan provides rapid deployment measured in days not months, eliminating the need for expensive and time consuming custom scripting or programming services.
Depending on your invoice volumes and the level of automation you require, EzeScan can be deployed as a Workstation solution, Server solution or a combination of both. Flexible licensing options are available to facilitate segmented workflows. These include scan workstations, automated data validation server and indexing workstations. Options include named or concurrent licences for both scan and indexing/validation workstations.
Ezescan Modular Design
EzeScan’s Financial Edge NXT invoice data capture solution is built on EzeScan Modules PRO + INDEX + DISCOVERY + UPLOAD + BCR + ERC.
- PRO is the core batch scanning and import engine.
- INDEX provides indexing configuration, fixed field data capture, data validation and data output in CSV/XML format.
- DISCOVERY adds smart template capture for variable location data.
- UPLOAD adds the ability to push invoice image and invoice metadata into supported EDRMS and Finance Systems.
- BCR adds barcode recognition.
- ERC attaches email (message + attachments) to the invoice record as a PDF.