TechnologyOne Financials Invoice Data Capture

Take the effort out of your accounts payable processing with EzeScan.
With advanced automated data capture and native integration with Technology One Financials, EzeScan delivers the fastest most cost effective method available for you to ingest both hard copy and electronic invoices into your accounts payable workflow.

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EzeScan’s TechnologyOne Financials solution enables you to:

  • Effortlessly capture invoice data values from both scanned invoices and imported email attachments
  • Automatically sort your order, non-order and adjustment/credit notes
  • Apply multiple exception rules. e.g: Invalid supplier, no order number, duplicate invoices
  • Apply multiple validation rules. eg. Check active supplier status, validate on active orders
  • Upload invoice as a document file transaction
  • Automatically upload the PDF invoice in Financials as an attachment or store the document in your EDRMS with a URL link to the record in Financials.

Scan

Scan your invoices using EzeScan’s professional production batch scanning capabilities or import from a folder or direct from an email account. Save and reuse your scan job workflows including your digitisation standards and selected image enhancements. Numerous output image formats can be selected including TIF and text searchable PDF, PDF/A. EzeScan provides support for a large range of scanner hardware including multifunction devices. Scan and process as many invoices as you want without any volume based restrictions.


Capture

With only one EzeScan scan job you can capture your selected invoice data values from all your supplier invoices without having to maintain multiple templates. Smart template technology allows EzeScan to automatically detect values from any location on your invoices. These values can be validated against your financial system to ensure data integrity is maintained and exceptions are flagged.


Automate

Automate your accounts payable workflow with EzeScan. EzeScan provides scanning, image enhancement, data capture, validation and upload automation. By limiting the number of keystrokes or eliminating them altogether EzeScan can deliver impressive productivity gains.


Integrate

EzeScan provides ‘out of the box’ native integration with TechnologyOne Financials and many industry standard EDRMS including TechnologyOne ECM. With a highly configurable interface EzeScan provides rapid deployment measured in days not months, eliminating the need for expensive and time consuming custom scripting or programming services.


Deployment Options

Depending on your volume of invoices and the level of automation you require, EzeScan can be deployed as a Workstation solution, Server solution or a combination of both. Flexible licensing options are available to facilitate segmented workflows. These include named and concurrent licences for scan workstations and indexing/validation workstations.