Therefore Integration

Take the hard work out of document scanning with EzeScan.
With advanced power indexing features and native integration with Therefore, EzeScan delivers the fastest most cost effective method available for you to scan and register both your hard copy and electronic documents.

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EzeScan’s Therefore Integration enables you to:

  • Batch Scan and register to Therefore from one application
  • Batch process hardcopy, electronic files and emails
  • Automatically populate all default and custom category fields
  • Use inbuilt lookup functionality (including keyword and existing documents) to speed up your document registration
  • Automatically fill dependency fields
  • Supports category auto-append functionality
  • Redact versions for FOI requests including forms redaction
  • Upload document revisions
  • Achieve digitisation records management compliance with out of the box PDF/A support.

Scan

Scan your documents using EzeScan’s professional production batch scanning capabilities or import from a folder or direct from an email account. Save and reuse your scan job workflows including your digitisation standards and selected image enhancements. Numerous output image formats can be selected including TIF and text searchable PDF, PDF/A. EzeScan provides support for a large range of scanner hardware including multifunction devices. Scan and process as many documents as you want without any volume based restrictions.


Capture

EzeScan’s power indexing wizard guides an operator through the registration process capturing data when possible via zonal OCR or use of the OCR pen. Perform database lookups on the fly or select field data via drop down menus. Define and reuse static metadata to limit the number of keystrokes or eliminate them altogether to deliver impressive productivity gains.


Automate

Automate your digitising workflows with EzeScan. EzeScan provides scanning, image enhancement, data capture, validation and upload automation. All designed to limit the amount of user intervention, excessive manual processing and data entry.


Integrate

EzeScan provides ‘out of the box’ native integration with Therefore. To the end user this means a seamless experience when scanning and registering documents. With a highly configurable interface EzeScan provides rapid deployment measured in days not months.


Deployment & Licensing

Flexible deployment and licensing options are available to suit your needs. These include named and concurrent licences for scan workstations, scan/index workstations and index only workstations. As a decentralised solution EzeScan SERVER can be deployed to provide distribution scanning from MFD’s direct to Therefore or provide background processing for high volume production workflows. Further extend your business process digitisation with EzeScan Web Apps designed to make scanning even easier for your staff, anywhere, any time.


Modular design

EzeScan production scanning solutions are built on our base product EzeScan PRO (which includes as standard batch separator technology, inbuilt OCR, and FOI/redaction capabilities). It can then be extended through the addition of optional power indexing and automated capture technologies. We have bundled the essential EzeScan modules required to batch scan, power index and upload to Therefore as a single product we call EzeScan DM Bundle (EzeScan PRO + INDEX + UPLOAD + BARCODE). The EzeScan DM Bundle provides the scanning interface to scan, QA and process batches of documents, emails or electronic files. The power indexing wizard guides the operator to input, capture and validate data, database lookup and upload both processed documents and index data seamlessly into Therefore at speeds previously unattainable. With this configuration you can type in an index value, choose a lookup list value, or capture index values from documents (using the inbuilt OCR module, or optional handwriting, tick box and invoice data capture modules) and then use them to populate respective fields in Therefore. You also have the choice to reuse fields automatically, or auto populate, saving considerable time not having to reselect the same values. Select an EzeScan DM Bundle today, safe in the knowledge that you can add modules for optional data capture technologies at a later time.