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OpenText eDOCS Integration
EzeScan has been providing advanced batch scanning solutions to its document management clients since 2002. With native eDocs integration, EzeScan enables documents to be seamlessly scanned and registered into Open Text eDocs.
EzeScan delivers “out of the box” eDocs integration via any TWAIN or ISIS scanner, or MFD (multi-function device) to provide an effective way to batch scan documents, forms and invoices directly into Open Text eDocs.
EzeScan can also provide a combination of solutions to suit your needs:
- as a personal workstation solution, with a single scanner and desktop
- as a workgroup environment, using separate scanning and indexing workstations
- as an enterprise server solution, where a number of input devices can be monitored for upload of images
and metadata to various output systems including Open Text eDocs.
EzeScan production scanning solutions are built on our base product EzeScan PRO (which includes batch separator technology, inbuilt OCR, and FOI support). It can then be extended to suit your specific document scanning requirements through the addition of optional power indexing and automated capture technologies designed to reduce the time it takes to scan and profile documents.
Utilise advanced features
EzeScan also supports advanced eDocs features including:
- Population of all standard and custom metadata
- Document versioning
- Setting of document trustees.
EzeScan can integrate with Open Text eDocs in 3 possible configurations providing solutions ranging from basic manual entry workstations to highly automated forms processing systems, all without a per-page scan charge.
- EzeScan PRO
Use EzeScan PRO to scan one or more documents and place the output files into a temporary output directory.
EzeScan can separate, OCR, rotate images and delete blank pages automatically. Import the documents into eDocs using File > Import or Directory Monitoring. Profiling is initiated from within Open Text eDocs and document profiling/registration is carried out using a standard eDocs profile form.
- EzeScan PRO + EDRMS
Use EzeScan PRO + EDRMS to batch documents and profile each document directly into eDocs from EzeScan.
Document registration is initiated from within EzeScan itself using the EzeScan EDRMS connector and document registration is still carried out using the standard Open Text eDocs profile form. This provides a quick method of profiling batches of unstructured or structured documents into Open Text eDocs without wasting valuable time double handling the scanned image.
- EzeScan DM Bundle
The EzeScan DM Bundle combines the previous two options with the additional flexibility of being able to scan and profile documents, forms & invoices directly into eDocs from EzeScan, bypassing the need to use the standard eDocs profile form.
The power indexing capabilities of the KFI & UPLOAD modules guide the operator to input, capture and upload both scanned documents and index data seamlessly into eDocs at speeds previously unattainable.
With this configuration you can type in a field value, choose a lookup list value, or capture field values from documents (using the inbuilt OCR module, or optional BCR or ICR modules) and then use them to populate the eDocs index fields. You also have the choice to reuse fields automatically, or auto populate, saving considerable time not having to reselect the same values. This option provides the fastest and most effective method for profiling batches of documents into Open Text eDocs. Select the modules you need today, safe in the knowledge that you can an upgrade for other modules, like Barcoding or ICR, at a later time.